Working for a town to be proud of
ABOUT OUR SOCIETY
THE SOCIETY , established in 1962, aims to stimulate public interest in the town, encourage high standards of environmental design and protect buildings, places of architectural and historic interest and the town's surroundings by :
Where public participation is concerned, for example about planning applications, including those affecting Conservation Areas, the Society is on Cheshire East Council's list of consultees and our views are sought.
The Society also runs a Civic Awards scheme each year, now in conjunction with Macclesfield Town Council and the Macclesfield Express, in order to encourage sensitive and appropriate new building, renovation and conservation. Anyone can submit nominations for the awards scheme.
We also invite nominations for "grot spots" around the town - sites and buildings neglected or requiring improvement.
The Society played a leading role in setting up Macclesfield Town Council following the demise of the former Macclesfield Borough Council.
CONSTITUTION OF THE MACCLESFIELD CIVIC SOCIETY
The name of the Society shall be the MACCLESFIELD CIVIC SOCIETY.
The Society is established for the public benefit for the following purposes in the area comprising the former Borough of Macclesfield within its pre-1974 boundaries which area shall hereinafter be referred to as “the area of benefit” :
(i) To promote high standards of planning and architecture in or affecting the area of benefit
(ii) To educate the public in the geography, history, natural history and architecture of the area of benefit
(iii) To secure the preservation, protection, development and improvement of features of historic or public interest in the area of benefit
In furtherance of the said purposes but not otherwise the Society, through its Executive Committee, shall have the following power :
Membership shall be open to all who are interested in actively furthering the purposes of the Society. No member shall have the power to vote at any meeting of the Society if his or her subscription is in arrears at the time. Junior Members shall be those aged 18 or less at the time the subscription is due and they shall not be entitled to vote at any meeting of the Society. Corporate Members shall be such societies, associations, educational institutions or businesses as are interested in actively furthering the purposes of the Society. A Corporate Member shall appoint a representative to vote on its behalf at all meetings but before such a representative exercises his or her right to vote the Corporate Member shall give particulars in writing to the Honorary Secretary of such representative. The subscription of a member joining the Society in the three months preceding 1 September in any year shall be regarded as covering membership of the Society’s year commencing on 1 September following the date of joining the Society.
The subscription categories and subscriptions shall be :
Full Member £10
2 Full Members in one household £15
Junior Member (under 19) £3
Corporate Member £30
Life Member £80
2 Life Members in one household £100
Or such other reasonable sums as the Executive Committee shall determine from time to time and they shall be payable on or before 1 September each year. Membership shall lapse if the subscription is unpaid three months after it is due.
Refreshments at designated meetings £4
Non-members attendance at meeting or walks £3
An Annual General Meeting shall be held in or about October of each year to receive the Executive Committee’s report and audited accounts and to elect Officers and Members of the Committee. The Committee shall decide when ordinary meetings of the Society shall be held. Special General Meetings of the Society shall be held at the written request of fifteen or more members whose subscriptions are fully paid up. Fifteen members personally present shall constitute a quorum for an ordinary or General Meeting of the Society. The Committee shall give at least 7 days notice to members of all meetings of the Society.
Nominations for the election of Officers shall be made in writing to the Honorary Secretary at least 14 days before the Annual General Meeting. Such nominations shall be supported by a seconder and the consent of the proposed nominee must first have been obtained. The elections of Officers shall be completed prior to the election of Committee Members. Nominees for election as Officers or Members of the Committee shall declare at the Annual General Meeting at which their election is to be considered, any financial or professional interest known or likely to be of concern to the Society.
The Officers of the Society shall consist of :
Chairman; Vice-Chairman; Honorary Secretary and Honorary Treasurer
All of whom shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting. A President and Vice-Presidents may also be elected at a General Meeting of the Society for periods to be decided at such a meeting. The Executive Committee shall have the power to fill causal vacancies occurring among the Officers of the Society.
7. THE EXECUTIVE COMMITTEE
The Executive Committee shall be responsible for the management and administration of the Society. The Executive Committee shall consist of the Officers and not less than 5 and not more than 11 other members. The Committee shall have the power to co-opt further members (who shall attend in an advisory and non-voting capacity). The President and Vice-Presidents may attend any meeting of the Executive Committee but shall not vote at any such meeting.
All decisions of the Executive Committee shall be made by vote, each member having a single and non-transferable vote, and shall be taken on the basis of a simple majority. In the event of equality in the votes cast the Chairman shall have a second or casting vote.
Nominations for election to the Executive Committee shall be made in writing to the Honorary Secretary at least 14 days before the Annual General Meeting. They must be supported by a seconder and the consent of the proposed nominee must first have been obtained. If the nominations exceed the number of vacancies a ballot shall take place in such a manner as shall be determined. Members of the Executive Committee shall be elected annually at the Annual General Meeting of the Society and outgoing members may be re-elected.
The Executive Committee shall normally meet monthly and the Secretary, Chairman or Vice Chairman shall give members of the Committee not less than 7 days notice of each meeting. The quorum for those attending shall be not less than 4 of the members of the Committee. The Executive Committee shall have the power to fill any casual vacancy occurring among members between Annual General Meetings of the Society.
The Executive Committee may constitute such sub-committees from time to time as shall be considered necessary for such purposes as shall be thought fit. The Executive Committee shall appoint the Chairman and Secretary of each sub-committee and all actions and proceedings of each sub-committee shall be reported to and confirmed by the Executive Committee as soon as possible. Decisions of a sub-committee shall be taken in the same manner as those of the Executive Committee. Members of the Executive Committee may be members of any sub-committee. Sub-committees shall be subordinate to and may be regulated or dissolved by the Executive Committee.
9. DECLARATIONS OF INTEREST
It shall be the duty of every member who is in any way directly or indirectly interested financially or professionally in any item discussed at any meeting of the Society (including any meeting of any Committee or sub-committee) at which he or she may be present to declare such interest and he or she shall not discuss such item (except by invitation of the Chairman) or vote thereon.
10. EXPENSES OF ADMINISTRATION AND APPLICATION OF FUNDS
The Executive Committee shall, out of the funds of the Society, pay all proper expenses of administration and management of the Society. After the payment of the administration and management expenses and the setting aside to reserve such sums as may be deemed expedient, the remaining funds of the Society shall be applied by the Executive Committee in furtherance of the purposes of the Society.
The Executive Committee shall ensure that appropriate arrangements are made regarding the Accounts of the Society as follows :
(i) Maintain accounting records
(ii) Prepare annual statements for approval at the Annual General Meeting
(iii) Ensure that the accounts are independently examined and audited
The financial year for the Society’s activities shall be from 1 September to 31 August in the succeeding year. Such banking accounts as the Executive Committee may consider necessary for the proper financial administration of the Society shall be opened in the name of the Society by the treasurer. Cheques shall be signed by any two of the President, Chairman, Vice Chairman, Secretary or Treasurer of the Society.
12. ANNUAL REPORT
The Executive Committee shall ensure that an annual report is prepared for presentation at the Annual General Meeting.
This Constitution may be amended by a two-thirds majority of members present at an Annual General Meeting or Special General Meeting of the Society provided that 28 days notice of the proposed amendment has been given to all members.
Any notice required to be given by this Constitution shall be deemed to be duly given if left at or sent by pre-paid post to the address of that member last notified to the Secretary.
15. WINDING UP
The Society may be dissolved by a two-thirds majority of members voting at an Annual General Meeting or Special General Meeting of the Society confirmed by a simple majority of members voting at a further Special General Meeting held not less than 14 days after the previous Meeting. If a motion for the dissolution of the Society is to be proposed at an Annual General Meeting or a Special Meeting this motion shall be referred to specifically when notice of the Meeting is given. In the event of the dissolution of the Society the available funds of the Society shall be transferred to such one or more institutions having objects similar to those herein before declared as shall be chosen by the Executive Committee and approved by the Meeting of the Society at which the decision to dissolve the society is confirmed. On dissolution the minute books and other records of the Society shall be deposited with the Civic Trust.
As adopted April 2001 and modified in October 2014, 2016 and 2017.